How to Complete a Stock Entry from a Purchase Order?

Follow the below steps to complete a stock entry from a purchase order:

Step 1. After successfully logging in to the POS system, navigate to the left-hand menu and click Inventory. From the Inventory menu, select Purchase to access and manage Purchase Orders (as shown in "1" and "2").





Step 2. Use the search bar to locate the required Purchase Order, then click on the Purchase Order to open its details and review its current status (as shown in "3").

Step 3. Click Received PO to confirm that the ordered items have been received from the supplier. You will be automatically redirected to the Stock Entry screen to record and verify the received inventory (as shown in "4").



Step 4. On the Stock Entry screen, ensure that the Stock Entry Type is set to Purchase Order before proceeding. This ensures that the received inventory is correctly linked to the corresponding Purchase Order and recorded accurately in the system.

Step 5. Review the received quantities for each product to ensure they match the quantities delivered by the supplier. Once verified, click Next to proceed with the stock entry process (as shown in "5"). 



Step 6. After reviewing the stock entry details, click Confirm to finalize the inventory receipt and update the stock levels in the system (as shown in "6").

Step 7. Click Accept to approve the stock entry and complete the inventory receiving process (as shown in "7"). This confirms the receipt of goods and updates the inventory records accordingly.





The received inventory is successfully added to stock and is now available for sales transactions, inventory tracking, and stock management across the POS system.