# Purchase Order Generator | Free Tool | Commmerce™

> Create a professional purchase order to send to your suppliers. Add items, calculate totals, and print or save.

Canonical: https://commmerce.com/tools/purchase-order-generator.html

Free Tool 

# Purchase Order Generator

 

Create a professional purchase order to send to your suppliers. Add items, calculate totals, and print or save.

    

### Your business (buyer)

 Business name GSTIN 

### Supplier (vendor)

 Supplier name Supplier GSTIN 

### PO details

 PO Number Date GST % 

### Items

 ItemQtyRate (₹) 
     

#### Related tools

[Reorder Point](reorder-point-calculator.html)[GST Invoice Generator](gst-invoice-generator.html)[Inventory Days](inventory-days-calculator.html)  **Disclaimer:** This free tool is provided by Commmerce for general informational and estimation purposes only. Results are indicative and may not reflect your exact figures, current tax rates, courier charges, marketplace fees, or regulatory requirements, which change over time and vary by case. Commmerce makes no warranty as to accuracy or completeness and accepts no liability for any loss or decision made based on this tool. Always verify with a qualified professional (chartered accountant, tax advisor, or the relevant official source such as the GST portal or CBIC) before acting.    

## How the Purchase Order Generator works

 

A purchase order (PO) is the document you send a supplier to formally order stock. You enter your store and supplier details, then add line items with quantity and rate; the tool multiplies quantity by rate for each line, sums the totals, and produces a clean, printable PO you can download or email. This gives both sides a written record of what was ordered, at what price, avoiding disputes on delivery.

 

### Worked example

 

A Kirana owner in Nagpur orders from a distributor: 10 cartons of biscuits at ₹450, 5 cases of soap at ₹680 and 20 packs of tea at ₹120. The tool lists each line (₹4,500 + ₹3,400 + ₹2,400) and shows a PO total of ₹10,300 that he prints with his shop name and sends to the distributor on WhatsApp.

 

## Frequently asked questions

  Is a purchase order the same as a GST invoice?

No. A PO is a buyer's request to order goods and is created before delivery. The GST tax invoice is issued by the supplier when they actually supply the goods, and that is the document you use for input tax credit.

 Should I add GST on a purchase order?

You can, but the PO usually shows the agreed rates; the final GST is confirmed on the supplier's tax invoice. If you want the PO to reflect tax, add the applicable GST rate for those items.

 Do I need a PO number?

It is good practice. A unique PO number helps you match the supplier's invoice and delivery to your order, which makes accounting and stock reconciliation much easier.

 Can I send this PO to my supplier on WhatsApp?

Yes. Download or print the PO as a file and share it on WhatsApp or email. Having it in writing protects you if the quantity, rate or items delivered do not match what you ordered.

    

### Auto-generate purchase orders from low stock

 

Commmerce creates purchase orders automatically when stock hits reorder point, and tracks them to delivery.

 [See Inventory Management](https://commmerce.com/inventory)     [Book a demo](https://commmerce.com/schedule-demo/)